FUMC Boerne - Resource Request

resource request Form

Filing out this form is the first step in securing church resources for your event. All requests will be evaluated for approval on a case-by-case basis. If approved, requestor will receive notification regarding required facility-use protocol. You will also be contacted to confirm this reservation.

Requests must be submitted 2 weeks in advance.

Fields marked with an * are required.

Basic Event Information

If outside organization/ individual (non-member), a facility fee schedule applies & deposit is required to reserve space.

Event Title

Event Description (for staff/setup purposes)

Contact Person

First Name

Last Name

Phone Number

Sponsoring Ministry Area

Facility Request

Dates and times of events

Additional time requested for set up/clean up

Recurring event?

Yes

End date and exceptions

Number of participants expected

Specific rooms request or size of gathering

# tables and chairs (inc. buffet, registration display, etc.)

Party responsible for clean up

Will you need access to dumpsters for clean up?

Yes

Technical Support Request

Events in the Sanctuary, Family Life Center, or Christian Education Building requiring use of church A/V equipment require a trained A/V operator present throughout the event. All A/V needs must be received 2 weeks prior to event.

Check all A/V needs that apply

Zoom/Webcam

Projection/Slides/Video

Audio

Microphones

If "Zoom/Webcam" do you have your own laptop and Zoom account?

If "Projections/slides/video" what format? (DVD, flash drive, etc.)

If "Audio" what format? (CD, flash drive, phone, etc.)

If "Microphones" how many?

Please list any other A/V needs:

Nursery Request

Nursery Time Requested

Number of Children

Ages of Children

Vehicle Request

All drivers for your event must complete the Auto Safety Certification form, provide a copy of their license/insurance & completed training to operate church vehicles prior to reserving the vehicle.

Buses Requested

Bus 1 (15-passenger including driver)

Bus 2 (26-passenger Commercial Driver’s License required)

# of passengers for Bus 1

# of passengers for Bus 2

Pick up time and date for vehicle keys and gas card

Driver name(s)

Food Service/Facility Request

Will you need beverage and/or food service for this event?

Beverage service (water, tea, coffee, lemonade)

Food service

Both beverage and food service

Will you need refrigeration in advance?

Yes

Communication Request

Please provide at least 2 weeks in advance. If communications are not provided in a timely manner, we cannot guarantee that your event will be communicated as requested.

Please provide a 4-5 sentence blurb describing your event which may be used for advertising purposes. This information may be used in its entirety but is subject to editing as space allows.

Please note: Options above are recommendations only. Recommendations will be taken under consideration but are subject to church's discretion.

Music Request

Please list needed instruments

How many music stands needed?

Please list any additional equipment/staff needs

Policy Acknowledgement for Facility Use

Please Type Your Initials Below (type "N/A" if it does not apply to your event)

I understand cancellations need must be made 24 hours in advance so that personnel, utilities, products are not wasted or my ministry area/outside organization may be charged.

I have obtained the proper background checks for all adults working with minors or adults with Special needs. These must be obtained 2 weeks in advance of your event.

The drivers for my event have completed the training and I have reviewed the policy for cleaning and returning the vehicles.

I have reviewed the church policies regarding acceptable facility use. (decorations, alcohol use, etc.)

I understand that supplies used outside of normal church usage may be charged to the ministry area supporting my event. For requests that include personnel assistance (musician, tech support, kitchen) an honorarium could be appropriate.

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